Here are some tips on how to run a meeting:
- Prepare, prepare, prepare.
- Know what you want to achieve.
- Provide as much information in advance as you can.
- Make certain everyone knows why they are there.
- Don’t compete with attendees. Give their ideas precedence over yours.
- Listen to everyone. Paraphase, but don’t judge. Respect their voice.
- Don’t put anyone on the defensive. Assume that everyone’s ideas have value.
- Control the dominant people without alienating them.
- Realize that your interest and alertness are contagious.
- Listens with spirit.
- Keep an open process where all can see what is agreed and what is expected of them. Keep notes visible (on flip charts or a board or the screen) for all to see.
- Check with the person who owns the problem to find out if an idea is worth pursuing or if a proposed solution is satisfactory.
- Give others a turn at running the meeting. Those who learn to lead learn how to participate.
If this is all a bit cryptic for you – see this great resource from the University of Kansas.