Editing is a key to writing. Always edit. Don’t just finish and send.
Whenever you write something, you should know how to edit and polish your own copy. Here are some idea:
Content. Make your purpose immediately clear. Don’t force your reader to wade through several paragraphs before understanding why you wrote the piece.
Brevity. Cut every word that adds nothing to meaning. Examples: Change “during the course of” to “during” and “few in number” to “few”.
Clarity and precision. Don’t use vague adjectives when specific ones are called for. Don’t write, “We received numerous inquiries.” Instead write, “We received 145 inquiries.”
Tone and style. Make sure your words sound as if they come from a human being – and not an institution. For example; instead of writing, “Further notification will follow,” write, “I’ll keep your informed.”
Variety. Avoid starting each sentence with the same part of speech, such as a noun or pronoun. Caution: Don’t try to start each sentence with a different part of speech. Just strive for some variety. Mix it up a bit just don’t just jumble words. Avoid repetition.
Paragraph strength. It is desirable that each paragraph deals with only one topic. Including too many topics will make your reader work too hard.
